For the purpose of the Data Protection Act 1998 (the “Act”) and from 25 May 2018 the General Data Protection Regulation (“GDPR”) and all relevant legislation implementing the same (the “Data Protection Laws”), the data controller is Ubiquigent Limited, Dundee Technopole, James Lindsay Place, Dundee, Scotland, DD1 5JJ, UK.
Information we may collect from you and how we use it
We may collect and process personal data about you when providing our core services, for example:
- Information such as your name, address and contact details, that you may provide when you fill in forms on our website www.ubiquigent.com (our “Website”). This includes any form of registration to use our Website, subscribing to any of our services, posting material or requesting further services.
We will use the information you give to us to answer your enquiry or request, or to notify you of any changes to our service. We do this on the basis that this is in our legitimate business interests in providing our service to you, and in answering any of your enquiries. We may also use the information you give to us if it becomes necessary to do so in order to carry out obligations arising from any contracts entered into between you and us.
- Information such as your name and email address, which you may provide when you report a problem with our Website. We will use this information to correspond with you in relation to the problem you have raised, and on the basis that this is in our legitimate business interests in ensuring that we provide you with a functioning Website.
- We may ask you to complete surveys that we use for research purposes, although you do not have to respond to them. We will use the information that you provide to carry out our research activities and on the basis that by providing this information to us, you have given us your consent to use the information.
- Details of transactions you carry out through our Website and of the fulfilment of your orders. We will use this information to deal with any payment or other issues and in accordance with our legitimate interest of providing our customer service to you.
- Details of your visits to our Website and the resources that you access. We will use this information to understand what products and services we offer are of interest to you, and on the basis that it is in our business interests to ensure that content from our Website is presented in the most effective manner for you and for your computer.
- Contact details and information including your CV that you may send to us in response to the Careers page or the Product Co-Development and Licensing page on our Website. We will use this information to assess your suitability for any jobs or other roles we may have available. We will do this on the basis that this is in our legitimate business interests to consider you as a candidate for employment with us.
We may also use your data for marketing and publicity purposes or to provide you with information about goods and services which may be of interest to you which we offer from time to time, and we may contact you about these. We will only do this where you have given us your consent.
Where you have enquired about, or purchased products or services from us, we may contact you with details of our other products and services that we think may interest you.
If you do not want us to use your data in the ways set out in this paragraph, or to pass your details on to third parties, please either tick the relevant box on the form on which we collect your data to indicate this or where such a tick box is not available email us directly at firstname.lastname@example.org. Please see the relevant pages of our Website.
How long we hold you information for
We will only hold your information for as long as is necessary for the purpose we have collected it for, plus a period of time to allow us to deal with any follow up issues that may arise. This will typically be for 6 years.
Typically, where we provide services to you, or you purchase goods from us, we will hold your information for the duration of our engagement or until the goods are received by you, and for a period of 6 years after the date that those goods or services are no longer offered by us to enable us to deal with any payment or follow up issues that may arise.
If you ask to register for updates from us, we will hold your information until you tell us that you no longer wish to be subscribed, or to receive our updates.
For the purposes of direct marketing by us information will be retained on our marketing database until we receive an opt-out from you or until we decide that there is no longer a ‘legitimate interest’ in retaining the information, for whatever reason.
IP addresses and cookies
We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is mainly statistical data about our users’ browsing actions and patterns, but some information may be personal data for the purposes of Data Protection Laws.
Cookies enable us to:
- estimate our audience size and usage pattern;
- store information about your preferences, and to allow us to customise our Website according to your individual interests;
- speed up your searches; and
- recognise you when you return to our Website
Where we store your personal data
The data that we collect from you may be transferred to, and stored at, a destination outside the European Union (“EU”). It may also be processed by staff operating outside of the EU who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. This is also undertaken in our business interests in order to perform certain functions where we have appointed third party service providers.
Where we have given you (or where you have chosen) a username and password which enables you to access certain parts of our Website, you are responsible for keeping this username and password confidential. We ask that you do not share your username and password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Website. Any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Disclosure of your information
We may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in Section 1159 of the Companies Act 2006.
- in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;
- if Ubiquigent UK Limited is (or substantially all of its assets are) acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets;
- to protect the rights, property, or safety of Ubiquigent Limited, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction which is part of our proper business function.
You have the right to ask us not to process your personal data for direct marketing purposes at any time. We will inform you before collecting your data if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes and seek your consent as appropriate. Please note that unless you consent to our use of your data for these purposes you can withdraw that consent whenever you wish.
We are obliged to ensure that the information we hold about you is accurate and up to date. You have a right to ensure that any inaccuracies in your personal data are corrected or removed by us. We will promptly correct any information found to be incorrect. You also have the right to require us to provide your personal data in a portable format, and in some circumstances, to ask us to erase it.
Where we have stated that we may use your personal data on the basis of ‘our legitimate interests,’ you have a right to object to us processing your information on this basis.
You can also exercise any of your rights at any time by contacting us using the details set out below.
You also have the right to raise any concerns about the way in which we handle your personal data with the Information Commissioner. The Information Commissioner is the independent body set up to uphold information and data privacy rights in the UK. Further information about the Information Commissioner’s office can be found at www.ico.org.uk. Alternatively, if you are based in Scotland, you can also refer to the Scottish Information Commissioner at http://www.itspublicknowledge.info/home/ScottishInformationCommissioner.aspx.
Links to other websites
Access to information
Under Data Protection Laws you have the right to access any personal data we hold about you. You can ask us to confirm if we are using any of your personal data, to give you a description of the data we are processing and/or to send you a copy of it. You can request this from us at any time by writing to:
Ubiquigent, Request for information, Sir James Black Centre, Dow Street, Dundee, DD1 5EH, UK